By joining this group, volunteering for this group and/or attending our events you agree to hold Meetup, the Organizers, Assistant Organizers, Event Vendors, and other members harmless in the case of accident, incident, personal injury, loss of life, destruction or loss of personal property or any other wrongful act.
Also by joining this group you acknowledge that you have done so of your own free will and understand that membership is voluntary and expressly waive any and all such claims against each and every other member in the group, including without limitation any and all claims against the group Organizers or Assistant Organizers. We hold a variety of activities, some of which can be dangerous and you understand that you are responsible for your own safety. You also agree to read the event postings and to adhere to any guidelines posted or given by our Organizers and Event Vendors.
NO SHOWS POLICY
To help us best plan for events, please ensure your RSVP response is accurate. If you RSVP "yes," please do your best to attend or update your RSVP to "no" in a timely fashion. Otherwise, this prevents other members from being able to participate, particularly for events that have a limited number of spots open.
To help ensure this, we have a three "no show" policy that resets every six months. In other words, if you RSVP "yes" and do not attend, that counts as one "no show." After three "no shows," we reserve the right to remove any member from our group.
NO SOLICITATION POLICY:
Once in a while, we get members who join with the sole intention of promoting their own agenda. Solicitation / spam is prohibited. This includes, but is not limited to, message board posts or direct emails to other members. We reserved the right to remove any member for solicitation.
NO HARRASMENT POLICY:
We reserve the right to remove any member at any time for any inappropriate actions or remarks made towards other members. This includes, but is not limited to, message board posts, direct emails, profile comments, and / or live interaction at any of our events.
ORGANIZER/ASSISTANT ORGANIZER ONLY:
*• Try to organize 1 event every quarter, but no more than 2 (if we each do our part, we should have more than enough events to keep our calendar full)
*• Continuously spread the word about our group and events
*• Help respond to message board posts whenever you can
*• Do your best to set a good example and RSVP early, as well as provide ratings / feedback once an event you've attended is over.
*• When attending events, be friendly and help introduce people to one another (if you can, mention something of interest and / or find commonality between the people being introduced)
PLANNING EVENTS(ORGANIZER/ASSISTANT ORGANIZER ONLY):
*• Feel free to combine with other groups for co-hosted events, BUT if you decide to limit headcount for an event... recommend NOT co-sponsoring with other groups due to the challenge of keeping track of RSVPs.
*• Try not to have two events on the same day. If you REALLY feel you must do so, please reach out to the other organizer already holding an event on the day you wish FIRST. If s/he is not comfortable with you holding your event, please respect his / her decision.
*• Be aware of popular holidays and events that may conflict with your event (e.g. Memorial Day weekend, Dragonboat races, Superbowl, March Madness, etc.)
*• Be sensitive to the amount of e-mails meetup members receive, and use the message board for non-meetup related info
*• Do NOT post an event if you know you won't be able to host, unless you already have an alternate organizer lined up
*• To post an event, click "Calender" on the left menu, then click "Schedule a Meetup" up top... it's pretty self-explanatory (use your best judgment for option settings, but see the following guidelines below)
*• Be aware of the venue size, and the expected crowd you'll be bringing along. There's an option to limit the number of people allowed to attend. Use appropriately, and account for no shows.
*• If you do limit headcount, I HIGHLY recommend disallowing "maybe's" to keep things straightforward and simple
*• Include your name in each event listing so people can contact you with questions
*• PLEASE UNCHECK "E-mail organizer when members RSVP / comment" options (otherwise, my personal inbox gets flooded with e-mails everytime someone RSVPs)
*• DO check "Send automatic announcements and reminders"
*• No need to send extra e-mail updates for smaller, non-happy hour / night life events... just let the "automatic announcements and reminders" option handle it for you
*• Try not to spam people unnecessarily with multiple event updates within a short timeframe
*• If you do send an email update for an event, please respect people who rsvp'd "no" and do not send update to them
*• If your event requires payment, please do NOT check "Allow people to pay me this fee in advance with PayPal." Each meetup group only allows one Paypal account to be tied to it. So you'll need to direct members to your *own* Paypal account to collect payment by mentioning it in your event listing.
EVENT DAY(ORGANIZERS ONLY):
*• Have a plan for people to find the group. Helium-filled balloons (get at party store or floral section of grocery store), signs, nametags, are examples that have worked (make sure to mention it to your attendees in the event posting or via email).
*• I HIGHLY recommend sending out your cell phone to the "yes" and "maybe" RSVPs the day before, so members can contact you.
*• DO NOT be late! Plan to arrive 30 minutes to 1 hour ahead of time to account for parking and traffic!
*• When attending events, be friendly (duh) and help introduce people to one another (if you can, mention something of interest and / or find commonality between the people being introduced)
*• Remember to bring your camera, take pics, and upload to the Photos section
*• Last but not least, HAVE FUN!
IF YOU CANNOT ATTEND YOU EVENTS (ORGANIZER/ASSISTANT ORGANIZER ONLY)
IF EVER REASON YOU CANNOT ATTEND YOUR EVENT....PLEASE
*• Do your best to see if another organizer can host for you (and owe him or her a beer)
*• Otherwise, please cancel your event as soon as you know you can't attend
AFTER EVENT( ORGANIZER/ASSISTANT ORGANIZER ONLY)
*• Upload any photos you took to the Photos section
*• Rate your own event, along with any comments you might want to leave
*• Mark attendance (go to your event listing, scroll down, and click "edit attendance"). We don't actually enforce the RSVP policy to the "T"... it's frankly, too much work... but DO keep an eye out for repeat offenders, and enforce the policy based on "feel."
YOUR SUGGESTIONS I SHOULD ADD TO THIS LIST,OR YOU THINK I SHOULD MODIFY ANY OF THEM IS VERY MUCH APPRECIATED...