[Revised December 19, 2015]
Welcome to the Chicago Doctor Who Meetup group, where Doctor Who fans of all ages can gather, socialize, watch Doctor Who, and basically meet like-minded people. We're kind of cool like that.
Although we're usually respectful of each other, sometimes things happen. In that spirit, here are some guidelines which insure a more positive Meetup Experience.
It's OK to RSVP "No" If You Can't Make It - in fact, we honestly don't take it it personally - we understand that things happen. When you change your RSVP to "no", you are making sure that a slot opens for someone else to come in, and we appreciate that. We try to accommodate everyone, so we'll hopefully see you at another event. We also now have a strict no-show policy, and we do remove repeat offenders....but the sooner you RSVP no, the more likely someone else can take your place. If you have questions, touch base with the Organizer via e-mail or leave a comment.
Event Cancellation and Rescheduling - Meetup events may be rescheduled with minimal notice due to change in venue/conflicts/etc; whenever possible, members will be notified within a reasonable period of time when this happens. In addition, if fewer than four people have RSVPed for a particular event, the event will be cancelled within 48 hours, and those members who have RSVPed will be notified via e-mail. (A general e-mail will be sent to the group at least one day before the Meetup indicating that the event is cancelled).
Be Respectful of Others - And Your Organizers - Whether online or offline, let's be sure we respect each other with courtesy, dignity, and respect. That includes everyone from new members to venue staff, as well as the Organizing team.
When it comes to RSVP closings, moving people off of waiting lists, etc., the Organizing Team has the final word. We work hard as volunteers to insure the greatest good for the greatest number. Repeated requests for specific formats (such as Blu-Ray), insistence on specific locations (such as the perennial "Why don't you have meetups in *****?" question), arguing with organizers, and other behaviors which may seem innocuous are disruptive and detrimental to the welfare of the group. (And yes, this includes our Facebook page as well) Members who are continually disruptive and disrespectful may be removed at the Organizer's discretion.
Harassment is never OK - Like many other fan-based organizations and conventions, the Chicago Doctor Who Meetup Group has a strict policy against harassment. We are dedicated to providing a harassment-free and positive experience for everyone. Harassment is generally any behavior that annoys, alarms, or threatens another person or group. This includes (but is not limited to) unwanted physical contact, following someone around a public area without their consent, pestering someone repeatedly, or creating a hostile social environment. If you approach someone and they tell you "no" or ask you to leave them alone, you must do so and have no further contact. If you fail to honor their response, they may have a legitimate complaint of harassment. Harassment of Meetup members online or in electronic venues will be treated as seriously as physical harassment. If you are not sure what constitutes harassment, err on the side of caution and restrict your contact.
If You Can, Support the Meetup - This meetup group pays hosting fees to Meetup.com twice a year. Although not mandatory, we encourage members to support the group with a $5/year donation. We also have some fundraising "pledge drives" that allow us to offset the costs of Meetup.com fees. (And we may, on occasion, charge a small fee for select events). However, all proceeds go directly into the running of the Meetup group.
(If you can't afford to donate, we encourage you to consider helping the Meetup - whether it's hosting an event, helping find venues, or even with promotion. Please drop us a line if you're interested).
If you know of any great Who-themed events coming up, and/or have ideas, please contact the Organizing Team directly or post it on our Message Board. Not only will this help us stay current, but also provides opportunities for Meetup members who can't make our regular events.
We're always looking for help in organizing events in the suburbs, partnerships with other like-minded meetups, and general help (finding venues, event ideas, sponsorships, etc), so please drop us a line if interested.
Support Your Local Businesses - Many of our meetups take place in public venues: restaurants, shops, etc. Although not mandatory, please consider making a small purchase. (And also tip your serving staff well). Think of it as a way to support local business....and to encourage them to hold events with us in the future.
No Spoilers - We're cool with discussing upcoming episodes and highlights, but please, no spoilers about episodes in production and/or which are yet to be transmitted. Many of us would like to look forward to catching newer episodes and be surprised. So any notes on our message board and/or comments that have spoiler-y type headlines will be deleted.
But anything previously released/transmitted, whether on BBC America, DVD, or other venue fair game for spoilers and discussion. All we ask is that you provide a spoiler warning
Other than that, the only major guideline is....have fun.
Thanks for being part of Chicago Doctor Who Meetup