(Revised August 21, 2013)
Welcome to the Chicago Doctor Who Meetup group - we're a group of Chicago-area Who fans who get together and socialize, watch selected episodes of classic and new Doctor Who, and just hang out. We're kind of cool like that.
We try to act in a way that promotes respect towards each other (or in other words, we act in the spirit of Wheatons law). Sometimes, however, things happen that make Meetups a bit difficult. In that spirit, were setting up some guidelines which should, at the very least, make your Meetup experience more positive.
It's OK to RSVP "No" If You Can't Make It - in fact, we honestly don't it personally youre merely making sure that if you cant make it, someone else can. We try to accommodate everyone, so we'll hopefully see you at another event. We also now have a strict no-show policy, and we do remove repeat offenders....but the sooner you RSVP no, the more likely someone else can take your place. If you have questions, touch base with the Organizer via e-mail or leave a comment.
Be Respectful of Others - And Your Organizers - Whether online or offline, we may run into conflicts with our fellow fans. Let's be sure we respect each other, and treat each other with courtesy. This can mean the difference between a great Meetup or removing a person from the group. It means being considerate when dealing with fellow Meetup members and being respectful of the Meetup organizer
When it comes to RSVP closings, moving people off of waiting lists, etc., the Organizing Team has the final word - if things happen and they have to make a tough decision, it's their call completely. We work hard as volunteers to insure the greatest good for the greatest number. Repeated requests for specific formats (such as Blu-Ray), insistence on specific locations (such as the perennial "Why don't you have meetups in *****?" question), arguing with organizers, and other behaviors which may seem innocuous are disruptive and detrimental to the welfare of the group. Members who are continually disruptive and disrespectful may be removed at the Organizer's discretion.
Harassment is never OK - Like many other fan-based organizations and conventions, the Chicago Doctor Who Meetup Group has a strict policy against harassment. We are dedicated to providing a harassment-free and positive experience for everyone. Harassment is generally any behavior that annoys, alarms, or threatens another person or group. This includes (but is not limited to) unwanted physical contact, following someone around a public area without their consent, pestering someone repeatedly, or creating a hostile social environment. If you approach someone and they tell you "no" or ask you to leave them alone, you must do so and have no further contact. If you fail to honor their response, they may have a legitimate complaint of harassment. Harassment of Meetup members online or in electronic venues will be treated as seriously as physical harassment. If you are not sure what constitutes harassment, err on the side of caution and restrict your contact.
Be Supportive - since we pay for hosting on Meetup.com, we encourage members to consider paying dues on a yearly basis. We have striven to keep them affordable, and have options for those who cannot afford. For more information, please visit our dues subpage.
We also ask that, if you know of any great Who-themed events coming up, and/or have ideas, either contact the Organizing Team directly or use the Message Board to let us know. This helps us keep better track of whats available, and can allow us to better coordinate our efforts.
Were always looking for help in organizing events (especially the suburbs), partnerships with other like-minded meetups, and general help (finding venues, event ideas, sponsorships, etc), so if you would like to help, drop us a line were definitely fan friendly, and willing to accept any assistance
Support Your Local Businesses - Many of our meetups take place in public venues: restaurants, shops, libraries, etc.Have fun on a meetup, but be sure you are respectful towards other customers, business management, etc. If you're at a restaurant, please order something, even if it's a cup of tea....and please tip your server well. If youre attending one of our screenings at Third Coast, please make a point of coming early and buying something.
Event Cancellation and Rescheduling - Meetup events may be rescheduled with minimal notice due to change in venue/conflicts/etc; whenever possible, members will be notified within a reasonable period of time when this happens. In addition, if fewer than four people have RSVPed for a particular event, the event will be cancelled within 48 hours, and those members who have RSVPed will be notified via e-mail. (A general e-mail will be sent to the group at least one day before the Meetup indicating that the event is cancelled). In short, Who meetup events reflect a great deal of effort on the organizer's part, and want to provide the greatest benefit for the greatest number of people.
No Spoilers - We're cool with discussing upcoming episodes and highlights, but please, no spoilers about episodes in production and/or which are yet to be transmitted. Many of us would like to look forward to catching newer episodes and be surprised. So any notes on our message board and/or comments that have spoiler-y type headlines will be deleted.
(But anything previously released/transmitted, whether on BBC America, DVD, or other venue fair game for spoilers and discussion. All we ask is for the ubiquitous spoiler warning)
Other than that, the only major guideline is....have fun.
Thanks for being part of the Chicago Doctor Who Meetup