How - not - to email/reply to the entire group

From: Stefan
Sent on: Monday, October 12, 2009 12:09 PM
Hi all,

Every once in a while we see a couple of email responses sent to the entire group that are clearly meant for a specific member only. And every single time that happens I get a few extra emails from people who are somehow upset or annoyed, and ask to be unsubscribed from the list, to ban the "offenders" from the group, to somehow turn off email for all, to moderate the email list, and other more or less drastic measures.

Lets try some common sense please.

Generally speaking, when you see "[address removed]" - the email address of the group - in the "To" or "cc" fields the message will go to the entire group. It will also be stored in the "Mailing List" archive of the group, for everybody to see and access in the future.

As the original author of a message on, you can already choose to have replies go to you directly, and only to you. Just select your own name under "Replies go to" instead of "Mailing list" which is the default. Other options allow you to address only active members etc.

When responding to a message, please look at the message footer. When it says somewhere "Please Note: If you hit "REPLY", your message will be sent to everyone on this mailing list" please ask yourself if your response is really relevant to the entire group. Usually the actual email address of the sender will be shown, too, and you can just copy and paste that into the "to" line to reach that person directly.

Finally, as recipient, you can change the email settings in your group profile. By default, you receive all messages as they are sent. You can choose to receive a daily digest only, or to opt out of the mailing list completely.
Even in the later case some messages may still come through, though. If you really never want to hear from the group again, you are free to leave it altogether, see under "Account - Membership & Communication".

Hope this helps, thank you for your attention.


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