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next wine meetup

From: Chet P.
Sent on: Saturday, November 24, 2012 9:59 PM

    Our next wine meetup is 1 & 1/2 weeks away, Tuesday December 4th. We have 59 people rsvp'd for this event. I will be giving them a head count this coming week. Please go over your reservations and make sure that you are definitely able to come. Make your changes as soon as possible if needed. Let me say that again, louder..."Please make sure you can attend if your rsvp says - yes".

This will be another great meetup and I look forward to seeing you all. We will not have another meetup scheduled until after the holidays since everyone is usually so busy. We will be back in January ready to go with a new year of meetups. There will be more wine tastings, wine pairings, education and our usual fun and controlled crazy events.


There will be some changes coming, so please read this message all the way through! 


    Since I send out plenty of reminders for our events...we should have "0" no-shows.  But of course, even though they are getting better, we are still having no shows to events . There are quite a few people with 2 no shows recorded(3 and you are out of the group). I have been keeping track of that at every meetup since I took over this meetup group. Some people have already been removed and I will continue to do so until the only people left in the group are the active members.

Some people are not taking this seriously and it effects the entire group in several ways:

1.  If I tell a restaurant that we are coming with 60 people and only 30 show up, we will not be able to return to that establishment as a group.

2. A lot of our meetups have a cap to the amount of people attending the event. In case you are not aware, I do not own any of the establishments we attend. I cap attendance according to what the owners of these places tell me to cap it at. Now, if we set the number at 20, this means that many members will not get to attend that specific event. So, if people are no-shows, we not only do not fill the amount promised to the establishment, we wind up with open spots that other members could have taken and participated.

3. There is an auto fill for rsvp's on meetup. I stopped using that months ago because we had a rediculous amount of no shows. People apparently felt that they could cancel last minute and others would automatically be filled into their released spot.  The problem is that many people do not find out immediately that they were filled in automatically and they realize too late that they could have attended. Our no-shows have been reduced quite a bit since I did away with that.

4. We have many members who know that no-shows are bad so they wait until last minute to cancel. This gives the same result as a no-show without the person being recorded as a no-show. I absolutely am aware of the fact that situations arise and life happens and sometimes we just plain forget and a no-show happens. So that is not a problem and it is also the reason I made it 3 no shows before you are removed. There is room for error. That being said, it is the same people every meetup with a last minute cancellation. I also keep track of the time that the cancellations are made. If you have a record of doing that...that will be considered a no-show.

Just so that we are all on the same page...This is supposed to be a fun group and we are all responsible adults. We now have just about 470 people in this group, with a large amount of us that do enjoy these meetups. This is also not my job and I do not get paid for doing this. I also pay the meetup fees myself and pay for many things out of my own pocket. I am not complaining, and I really enjoy the group as a whole. But, there are quite a few members in this group who simply make this more work than it should be.

***If you are tired of hearing about this, or feel this message is too long, or don't like the way I am doing things...then just simply leave the group.***  I don't want to have to keep reiterating this every month anyway and you are ruining it for the rest of us.

To the members who have not been to a meetup in over one year, evaluate whether or not you want to remain in the group. If you do want to stay and think you might want to join us in the future, then by all means do that. Send me a message letting me know that. I will be weeding out the group by the new year. I would rather have a smaller group of enjoyable, active members than a large group who do nothing but drain my energy. I also apologize to all the active members who have to hear this once again. We will get these people out of the way and have an entirely enjoyable group!

This truly is a great group with many fantastic members. Many of us, including myself, have made some really nice friendships while learning about and enjoying our wine. I look forward to continuing this into the new year. It will only get better!




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