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RSVP Policy

The goals of ART N Soul II

To be a QUALITY over QUANTITY with a FUN FILLED calendar
To have MOTIVATED Event Hosts plan a diverse array of events
To have Members who are EXCITED about attending events
To have Venues that happily WELCOME us back

We believe our RSVP policy will help us achieve the above captioned goals. We are looking forward to seeing you at many events in the near future! As we've spoke about on our conference calls, we are not a group that is concerned with NUMBERS. We're looking for a group that we can gain friendships for a lifetime, not a season.

Most of our members RSVP in a timely and accurate manner. But some can be slow to RSVP, lax in changing their RSVP when something comes up, or worse, not even show up at all. That's unfair to the Event Host, to the Soulsters who could have attended in their place, and to Organizers who expected a greater turn-out. We stand by the fact that we don't want you to RSVP to EVERYTHING just for number sake. There are many times we count on these numbers because venues have donated space without charging us. On th flip side....You DO NOT have to RSVP to say "Not Going". Obviously, if you don't say "Yes", we can figure out you're not going. It's a lot of work for you to do that, and it's also a lot of extra emails that the organizers get everytime you say that you're not going. So, only RSVP for those things that you ARE going to attend. biggrin
IF this continues to be a problem, we will have to update our RSVP policy to include a $5 fee at the time of RSVP'ing. Your $5 will be refunded at the beginning of the event. IF you do not show up, then your $5 will be go towards a raffle item for members with wristbands.

Our organizers and event hosts volunteer their time to organize events. Often they spend a lot of time and their own money to make an event enjoyable for our members. We almost always have a wait list for events. No Shows negatively impact the Meetup experience. Therefore, we have a strict RSVP policy to ensure that everyone has a more enjoyable time at our events. We understand life happens, but please make sure you are being considerate of others....especially those that have to drive long distances. Because if an event keeps dwendling down in numbers just hours or minutes before an event, it's just as easy for the organizers to reschedule instead of having a handful of people come. But please don't RSVP to everything when you know you don't have any intention on attending. You become that person that we know not to rely on....because your status can change at any minute. We don't want that. PLEASE DO NOT RSVP "NO"....we only want the YES RSVPs...so that we're not clogging up everyone's email!confused So attend when you can. But try not to get any no-shows. You're only allowed 3 before being removed.

R.S.V.P. stands for a French phrase, "répondez, s'il vous plaît," which means "please reply." The person sending the invitation wo­uld like you to tell him or her whether you accept or decline the invitation. That is, will you be coming to the event or not? Etiquette rules followed in most Western cultures require that if you receive a formal, written invitation, you should reply promptly, perhaps that same day. For hosts who are planning a dinner party, a wedding or a reception, this is important from a practical point of view, because they need to know how many people to count on and how much food and drink to buy. More important, though, is the simple courtesy of responding to someone who was nice enough to invite you, even if it is to say that you regret that you will not be able to attend, but the courtesy is not to respond at the last minute.


NO SHOWS:

Definition of "No Show":
Someone who RSVP's "Yes" to an event and does not show up. See Membership Requirements

Three (3) "No Shows" per calendar year are allowed. You may or may not get a reminder on the 2nd. So please keep track of your own RSVPs. On the 3rd No Show you will be removed from the group. If you have just joined the group, and are a "No Show" to your first meetup, it is up to the organizers discretion to remove you or not. Please see the policy on CHILDREN and GUESTS

It is your responsibility to keep track of your "No Shows". You can do this by selecting "My Profile" and scrolling down to view your attendance stats.


CHANGING YOUR RSVP TO NO THE "DAY OF" THE EVENT:

We understand life happens, so although we appreciate you updating your status, HOWEVER, please try to do so more than a few minutes or hours before the event--especially if this is an event that has limited space and you are taking away the opportunity for someone else to attend. Although this doesn't count as a no-show for now, we may send your a reminder if we start to see a pattern. Put yourself in the shoes of the person hosting the event. You wouldn't want anyone to do it to you, so all we ask is just try to be mindful and respectful of each other's time.


WHAT ABOUT EMERGENCIES? We know -- they happen. Event organizers do have some discretion with regard to no-shows, so keep in touch. Let the event organizer know as soon as you do and try not to make a habit of it. The organizer can mark your "No Show" as "Did not Attend" in the event of an emergency so that it does not count against you.

If you are unable to get online to change your RSVP, please notify the Event Host or Organizer by email or phone and he/she can change your RSVP for you.

NOTE: Event Hosts reserve the right to cancel any event at their discretion (leading up to and including the day of), but at the same token will be mindful and respectful of their attendees. If at all possible, they will try to get another attendee to act as a host in their absence, should something come up. An event may be canceled for various reasons: weather, # of last minute cancellations, etc. It is your responsibility to check our website and/or your email the day of any scheduled event to make sure there have been no changes or cancellations.

THE WAITING LIST:
If you are on the Waiting list, check back frequently to see if you have been moved to the YES list--the no-show policy would still apply if you are placed in a spot and do not end up attending.

MAYBE RSVP'S
Please do not RSVP "Yes" and then write in the comments "Maybe". This takes away spots from others who really can attend. It's perfectly ok to RSVP "No" and then change your RSVP to "Yes" if you find that you CAN attend.

RECONFIRMING RSVP'S
If an organizer sends you an email to re-confirm your RSVP, please do so. Often, we post events far in advance and we will ask you to re-confirm your RSVP. We do this to make sure everyone who said they would be there actually will be there. Otherwise, the event may be canceled which is disappointing to everyone. To reconfirm your RSVP, just re-click YES (or NO) which will send the Organizer an updated response. Or, you can contact the Organizer via email.

Note: The RSVP policy is subject to change at any time.

Table of Contents

Page title Most recent update Last edited by
Membership Dues February 28, 2013 8:08 AM anonymous
Disclaimer August 3, 2012 11:31 AM anonymous
PHOTO POLICY August 3, 2012 11:29 AM anonymous
RSVP Policy March 10, 2013 9:42 AM anonymous
Membership Requirements February 6, 2014 11:19 AM anonymous
About Art 'N' Soul II April 11, 2014 2:00 PM anonymous

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