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Group Policies


I - Membership
People of all levels of introversion and extroversion are welcome to join our group. In fact, if you were to randomly stumble upon our group during one of our events, you would be very unlikely to tell us apart from any of the other number of social meetup group in Vancouver. Many of our members are not shy, and many more have largely overcome their shyness since joining our group.

Anyone 19 or over may join, although many of our events are designed to cater to young adults between the ages of 19 and mid-40s, with some exceptions at more refined ages (never too young at heart to have fun!).

II - Behaviour and Conduct
All members are expected to be respectful of other members (and guests). No discrimination, personal attacks, or any kind of harassment will be tolerated. Any members reported to be disrespectful will be warned or removed from the group.

This is not intended to be a dating group, but that is not to say that members don't date. However, you must approach people in ways that are respectful at Extremely Shy - Looking for Friends? (hereafter called EsV). Hitting on members during events in a way that makes others uncomfortable is not acceptable. We're always overjoyed to learn when our members find romantic partners within the group, but please come in with the attitude of "I'm looking to make many great life long friendships, and if anything more comes from that then terrific."

This group has zero tolerance for people who act like this is an online dating website. Sending somebody that you have never met before an email saying "Cute picture, we should hang out some time," will get you immediately banned.

If you are ever a witness to somebody in the group being disrespectful, please send Ian an email at or Marc a msg in here to let us know. Your identity will never be revealed and we take all investigations very seriously.

III - Posting rights
EsV encourages all members to freely put up events with the following exceptions:

  • Unsolicited cross posting events (pasting events that were previously on another groups website).
  • Events only meant to enhance the hosts love life.
  • Events that do not encourage friendship making and bonding specifically within our community. (so don't use our group to advertise a large free outdoor concert without first specifying where you would like members to meet).
  • Unsolicited business/marketing or self promotion.
  • If you have never attended an event with our group before.
  • If an organizer requests that a specific member not post an event(s)

If you're unsure whether you should host an event on our website, ask yourself this: "Am I hosting this event primarily because I want to make friends in this group and/or want to have fun with friends i have already made in this group?" If you're unsure as to the answer then you should contact us before posting your event.

Only head organizer Ian can charge members money for an event. No event host can charge members money for any reason without Ian's permission. It is okay for venues to charge members for goods and services during an event.

Any posting that breaks any of the above rules and that was not approved first by a group organizer will be immediately deleted without warning. Business groups are more than welcome to contact us to discuss sponsorship opportunities however, and we're happy to work with other meetup groups in Vancouver to host huge and epic joint meetup events.

IV - Conflicting Events
EsV generally discourages people from posting events that are:
  • Relatively similar in nature to a previously posted event. If somebody is hosting a pub night on Friday night, why not just join their meetup instead of starting your own pub night event on the same night?
  • In conflict with a major event such as a milestone celebration or a group christmas party where capacity has not been reached

We do want to give people as many great choices as possible for events to attend. But there may be the rare circumstance where somebody on our leadership team had put down a large deposit to rent a space for a huge event, in which case we kindly ask that people do not post another big event on the same night. Come to ours instead and hopefully you'll have a great time :) .

V - No Show and Lateness Policy
EsV has a pretty relaxed no show policy compared to most other groups. That being said, we ask members to adhere to the following rules:
  • For events that have a waiting list, that require prepayment, or that state in the description that no shows will be punished, please give 24 hours notice if you have to cancel your RSVP
  • For all other events, please be courteous to the event host by cancelling your RSVP before the time of the event

Continuous no shows will result in an "*" being placed beside your name. If you have an * beside your name your RSVP will be removed from future events that have a waiting list or that require prepayment. If you see an * beside your name and feel like there has been a mistake, please send me an email. In almost all cases, even when there hasn't been a mistake, a simple apology will be enough to have the * removed.

VI - Photos
By coming to meetup events, you assume there is a possibility that photos of you be taken without your permission. You may request photos of you not to be taken or be deleted after it has been taken, however you may still appear in the background of a picture of someone/something else without your permission. Those taking photos must be respectful to people's request not to have their photos taken and to venue's policies regarding photo taking. Any violations can be reported to event host(s) or group organizers.

Table of Contents

Page title Most recent update Last edited by
Board Games We Play September 17, 2016 7:51 PM Marc
About Carpooling September 22, 2014 1:29 PM Jeff W.
Good Meetup Etiquettes June 28, 2013 3:11 PM Marc
Group Policies April 7, 2018 9:01 AM Marc
For Extremely Shy People October 1, 2012 12:41 PM Ian
Tips for Posting a Great Event! June 22, 2012 12:36 AM Ian
About Extremely Shy - Looking for Friends? May 10, 2013 12:52 PM Ian

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