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HELLO (Host, Earn, Learn, Language, Organize) SHANGHAI ! Pages

Strikes Rule
Simply put... If you score 3 Strikes, you're out of the club.

You are scored 3 strikes in the following ways:
1) RSVP'ing "Yes" for an event and then not showing up (known as being a "No Show" - see below) unless it's an event that you already paid for* or if the "maybe" option is turned on. The rule still applies to events where there is a $1 or $2 event fee which is designed to cover Organizer Costs and not the event itself.

2) RSVP'ing "Yes" for guests and then they don't show up (regardless of whether you show up or not.) These guests are "No Shows" (see below.) A strike is awarded for each guest that does not show up unless they have paid for their dinners in advance.

4 Hour Policy - As applicable to 1) and 2) above, you must change your "Yes" to a "No" or update your RSVP guest count more than 4 hours prior to the event start unless otherwise stated by the organizer of the event.

See 4 Hour Policy (for Cancellations) for more information.

3) Plugging your business in your RSVP comment. (See Advertising Policy.)

*- In that case you just forfeit your prepayment.

Events where attendance isn't taken don't count towards this total.

What is a "No Show"
2 ways you could be considered a "no show"

1) If you RSVP "yes" and don't show up.

2) If you RSVP one or more guests, and any one of them don't show up. (So, don't RSVP them if you're not sure they will show.) YOU ARE RESPONSIBLE FOR YOUR GUESTS ATTENDANCE IF THEY ARE UNDER YOUR RSVP.)

Why is this important?
1) There will be a limited size to the RSVP number either

a) because the venue has a physical size limit.
b) the organizer wants to keep the group size manageable; so, the bill isn't impossible to figure out at the end of the night (or be short).
c) because the group prefers a group size between 6-24 people (according to the poll).

2) You have to give the venue a number to reserve for. That number would presumably be the number of "Yes" RSVPs.

"No Shows" distort that number. A smaller reservation number gets a better chance of getting a table, or shorter wait time in many cases.

3) By being a "No Show", you are denying someone else's chance to go to the dinner.

4) For larger events (more than 20 people), the venues (e.g. restaurants) like to work from a set menu many times. They sometimes expect a "guarantee" number. This is the number of people that the Organizer has to "guarantee" will show up. If they fall below that number, they have to pay for people who don't show up! (Note: this number is lower than the actual RSVP number.)

How To Avoid Being a "No Show"
1) If you RSVP Yes, show up.

2) If you RSVP guests, make sure they show up (check on them.) If their status changes, update your RSVP or notify me via cell (see below.)

3) If you can't make it at least a day before the event, remove your "Yes" RSVP from the site. This frees up a space for someone else.

4) If you can't make it on the day of an event, call the organizer or my cell phone 708-224-5590 (if it's my event.) I recommend programming it into your cell phone so it's handy in case of emergency (like you get a flat tire on the way to the event.)

If you don't have the organizer information, try calling the venue, and having them pass on the information. If the venue doesn't pass on the message, you still get a strike.

You must TRY TO NOTIFY THE ORGANIZER AT LEAST 4 HOURS prior to the event (unless there is a compelling reason such as you had a car accident on the way to the dinner.)

If possible ALSO remove your "Yes" RSVP from the event. Sometimes, someone could RSVP last minute.

Even on a last minute or day of event dropout, I still have options to make adjustments like calling people on a waiting list, or negotiating with the venue (especially on larger dinners).

Redeeming Strikes
You should also know that you have the ability to "redeem" any strikes earned. You can do this by RSVP'ing Yes and showing up to 10 consecutive events. Each time you do that, a strike is forgiven. You can also make an appeal to me and explain why a strike or strikes should be removed from your RSVP history.

You can also "redeem" a strike by paying the $ amount of the event that you missed.

Managing Accurate Attendance Numbers is Important
In order to manage a successful event experience, I have to be able to accurately predict the number of people who are going to show up.

How Do We Achieve Accurate Numbers?
On Events where it is important, our plan to do this is to

1) No Maybe RSVP's. - Most Maybe's are "No's". It is hard to predict how many of the maybes "might" show up. Thus, they are disallowed. If you want to be a maybe, RSVP "No" and make a comment. If you're status becomes certain, RSVP "Yes".

2) Count Yes RSVP's - If you RSVP "Yes", We ARE expecting you to be there. If you can't be there, do your best to let me know. (extraordinary circumstances / emergencies are understandable.)

3) Discourage No Shows - If you RSVP "Yes" and don't show up. You are considered a "No show" and will receive a polite email from me asking why.

4) Prepaid tickets and deposits - Some events will require payment in advance or deposits such as a $2 prepaid event fee. Statistically, these methods give us a higher turnout rate.

5) Add "*" to your personal title - You'll be awarded a "*" for each "strike" you have. For each "excused strike" the "*" will be replaced with an "e". The number of "e" and "*" will add up to your "no show"'s on the Meetup record.

Table of Contents

Page title Most recent update Last edited by
NO SHOW ARE NOT ALLOWED IN OUR GROUP September 28, 2014 11:15 AM Vincent
About HELLO (Host, Earn, Learn, Language, Organize) SHANGHAI ! October 23, 2013 9:45 PM Vincent

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