Our goal in Lancaster County Moms Meetup group is to give Lancaster Moms the opportunity to meet other friendly local moms and their children. We try to give those moms a neutral place to be able to meet others, ask questions, and have fun! Come to a Moms Meetup to share experiences, find advice, give support and make new friends. All moms are welcome, however, the vast majority of Moms have children under 5 yrs old. Moms of all races, religions, and backgrounds are welcome in our group. We have weekly meetups that you can pick and choose those that fit into your busy schedule. These meetups include home and park play dates, mom's night out, craft nights, book club nights, family events, holiday parties and more! Just a note, we do not tolerate any promoting or selling in our group. If you are looking to network this group is not for you. We are here to make friends not customers.
Member obligations: Members should read the Constitution & Bylaws (see below) of the group. By joining our group, members agree to our group policies and are expected to follow them. If you violate our policies the leadership team will review the situation and you may be asked to leave the group. Members are expected to pay the $10/year due. That fee covers the operating costs of the site and it is also a bit of a security measure. It also funds our quarterly whole family parties/events. You can pay that in cash to a leadership team member or through meetup.
Lancaster Mom’s Meetup Constitution & Bylaws
ARTICLE I: NAME & PURPOSE
Section A: Name – The name of this club shall be Lancaster Mom’s Meetup.
Section B: Purpose – The purpose of this club shall be:
1. Give Lancaster County, PA moms an opportunity to meet local moms and their children.
2. Share experiences, find advice, give support and make new friends.
ARTICLE II: MEMBERSHIP & DUES
Section A: Eligibility - Membership shall be open to moms residing in Lancaster County, PA (and surrounding areas).
Section B: Dues – Dues will be $10 per year. Dues cover the cost of running the Meetup website, our family parties that often require us to rent facilities to host, access to our private Facebook page, access to our members-only Buy/Sell/Trade site, and access to all the fun meetups! All members are expected to pay their dues. Dues may be paid through Paypal Friends & Family option and sent to email@example.com or directly to the President, Vice President or Treasurer. When a member's dues have lapsed they will be removed from the group and FB pages. If they had wanted to stay in the group they may simply rejoin.
ARTICLE III: LEADERSHIP
Section A: Officers – The officers shall be a President, Vice-President, and Treasurer.
Section B: Election – The officers shall be elected every January. Coordinators will be volunteer positions.
Section C: Term – The officers shall serve for one year. They are allowed to serve for a maximum of two years.
Section D: Vacancy – If a vacancy occurs in the office of President, the Vice-President shall assume the office for the remainder of the term and vacancies in any other office shall be filled by a special election.
ARTICLE IV: DUTIES OF OFFICERS
Section A: President – it shall be the duty of the President to:
Preside at monthly meetings
Vote only in case of a tie
Assist with party planning
Perform such other duties as ordinarily pertain to this office
Maintain a current roster of membership
Section B: Vice-President – It shall be the duty of the Vice-President to:
Preside in the absence of the President
Record the minutes of all meetings
Keep a file of the club’s records
Assists President with duties
Issue notices of meetings
Section C: Treasurer/Party Planner – It shall be the duty of the Treasurer to:
Receive all funds and process requests for Payment
Keep an itemized account of all receipts and expenditures and make reports as directed
Provide a report to the President
Records which members have paid. Sends to President who keeps track & removes members from all FB groups as necessary
ARTICLE V: MEETINGS
Section A: Meetings – Regular meetings shall be held quarterly and are open to the entire group.
Section B: Special Meeting – Special meetings may be called by the President.
ARTICLE VI: EXECUTIVE COMMITTEE
Section A: Responsibility – Management of this club shall be entrusted to the Executive Committee and is responsible to the entire membership to uphold these bylaws.
Section B: Membership – This committee consists of the officers as listed in Article III, the working moms' coordinator, the meal train coordinator, calendar coordinators and Facebook moderators.
Section C: Meetings – This committee shall meet quarterly
Plan & coordinate quarterly family parties
Assist the club treasurer in monitoring expenditures, fundraising activities, and maintaining an accurate and up-to-date account ledger.
Inform club members of those factors that constitute unacceptable behavior on the part of the club members, and the possible consequence of said behaviors.
ARTICLE VII: COORDINATORS
Section A: Working Moms Coordinator – A volunteer whose duty shall be to plan events for working moms and provide support for working moms.
Section B: Meal Train Coordinator – A volunteer whose duty shall be to coordinate meal trains for moms who recently had a baby, adopted a baby or have fallen on hard times due to illness, etc.
Section C: Calendar Coordinator – A volunteer whose duty shall be to coordinate the calendar on meetup.com.
Section D: Facebook Moderator – Volunteers whose duty shall be to monitor the Facebook group.
ARTICLE VIII: AMENDMENTS
Section A: Selection – these bylaws may be amended by a majority vote of the chapter membership.
Section B: Notice – All members shall receive advance notice of the proposed amendment at least five days before the meeting.
ARTICLE IX: MEMBER OBLIGATIONS
Section A: Attendance – Members are expected to attend meetups regularly. We are an in-person group, not an online community. Members are expected to keep their RSVP current. If you are unable to attend, please change your RSVP or alert the host. No shows will not be tolerated. Please be courteous to your host. We understand emergencies arise. Repeat offenders will be tracked.
Section B: Policies – By joining the group you agree to our group policies and are expected to follow them. If you violate our policies leadership will review the situation and you may be asked to leave the group.
Warning system: If you violate our policies you will be given a warning. After three warnings you will be removed from the group. The President and leadership team reserve the right to remove members at any time for violating policies.
Waitlist policy: You may see that some meetups have a waitlist. Don’t be afraid to add your name to the waitlist! Last minute cancellations happen often and there's a very good chance you may get to attend. If you sign up for a waitlisted event keep an eye on that event.
Sick policy: Please keep the germs at home! We follow the same guidelines as most schools/daycares: If your child is sick, please do not attend any meetups until your child has been fever/ symptom-free for at least 24 hours. If you were at a meetup and your child ends up sick that evening or following day, it’s courteous to tell anyone you saw at the previous meetup.
Meetups that require money up front: When hosting a meetup that requires a payment upfront the host should handle the money: whether that be through their personal PayPal or members paying the host directly. The meetup site and the moms' group PayPal can NOT be used for this.
Meal Train: Moms will get sign-ups for 13 meals following the birth (adoption etc..) of a baby. You will get 5 meals for illness/injury/difficult times.
Member Businesses: Some of our members and their families run their own businesses, and we want to support them! We ask that you do not advertise your services on the Facebook page wall. However, you may suggest your services if someone is looking for recommendations. You may NOT host a Meetup that would be a financial gain for you or your business. If you are looking to support our members, we have a list of member run businesses in the Files section of our Facebook page you may refer to. If you have a business you would like to be added to our list, please contact a leadership member. We will have once a week spam me posts on our private B/S/T page where you can post links to your businesses.
Direct Sales parties: We do not allow Facebook posts about direct sales parties or businesses. If you are having a party and would like to let members know, you may post about it on the weekly spam me post on the B/S/T page.
BST group: Our group has a private, members-only Buy/Sell/Trade group. It was started as a more secure option than Twinkle, Twinkle or Craigslist. Any items welcome, not limited to baby/child items. Any issues you have on the B/S/T page can be brought up to the B/S/T page manager. The B/S/T page follows the same code of conduct as the main group’s Facebook page.
Section C: Code of Conduct – Malicious gossip, verbal/physical attack, or any ‘mean girl’ type of behavior against another member will not be tolerated and result in the possibility of you being removed from the group. Racist/homophobic/sexist/otherwise intolerant language will not be tolerated. The president and leadership team have the right to remove any member for these offenses.
Facebook Conduct: The goal of our Facebook page is to build a supportive community that is a supplement to in-person connections. Be respectful of differing opinion, cultures, child rearing philosophies and lifestyles. Judging, bullying, and/or shaming is not permitted. Discussion of banned topics will not be allowed and posts will be deleted. Admins have the right to lock threads as well as ban members who violate rules. Banned topics: These topics are banned and may not be brought up on the Facebook page. Any posts including these topics will be removed. We all come from all walks of life and are forging our own ways through motherhood. We are all here to support each other!
● Religion: We are not affiliated with any religion or religious group. Religious & Atheist meetups WILL BE allowed, but they will not be discussed on Facebook.
● Politics: We are not affiliated with any political party.
● Vaccines/Circumcision: These are very hot-button issues, with strong opinions on all sides. It never ends well when discussing!