Boardgame + Camping Trips: General Information

## Details

General Refunds Policy:

• While we don't plan on charging a lot of money for organizing these trips, we figured we should still come up with a refund policy so there are no hard feelings. Refunds will be issued if requested 2 weeks or more in advance of an event start date. Refunds will be for the initial amount minus any transaction (PayPal/Zelle/Meetup) fees.
• If you cancel less than 2 weeks of then event, you will be issued a 100% credit towards any future event we personally create and lead (provided there are openings). Credits do not need to be immediately applied and do not expire.
• Refunds may take up to 2 weeks to process. It will get processed, however it does take the appropriate amount of time.
• Exception: Please don't bring COVID on our trips! If you test COVID positive, feel you are exhibiting symptoms, or need to self-isolate due to suspected exposure, you will be eligible for a full refund up to the start of the event.

Event Cancellation:

• Regular weather (such as rain or snow or heat or cold) won't cause an Event Cancellation. Events will occur rain or shine, that's just part of camping. If you choose to cancel due to weather you will be eligible for a 100% credit.
• In the unlikely occurrence of an Event Cancellation or an Event Reschedule (e.g. because of Extreme Circumstances like extreme weather or local fires): You will be eligible for any new or rescheduled date, or you will be eligible to transfer to any other available event, or you will be eligible for a refund (minus any transaction fees).

Other information:
We generally camp for 3 or 4 nights at a time. We may be open to longer trips, but even with great sleeping arrangements, longer than 4 nights gets a little tiring. Since we camp in dispersed camp spots, anyone can stay longer if they want.

Where we camp, almost any car or motorcycle could be able to make the trip. We don't pick campsites that are very difficult for regular sedans to get to. Your car will get very dusty from the road though. It's a maintained dirt road for miles.

What about RVs? We've never camped with anyone who brings up an RV, although there are other RVs up there all the time. If someone wants to bring an RV, no problem, but we will ask that you honor quiet time, which will be something like 10pm - 8am. In other words, please don't run your generator during those times.

Who probably won't enjoy these camping trips?
If you are someone that must have access to modern amenities, like showers and flushable toilets, this might not be the group for you. If you also don't like bugs or dirt, same thing. Camping can get dirty, even when you're just playing games. We bring some things to help mitigate the dirt, but at the end of the day, we're spending days out in the forest.

If you are someone who needs complete silence to get a good nights rest, this may not work for you. Birds wake up super early and we've had owls who were singing throughout the night. We've also had one bad experience with loud neighbors, though that was only once out of lots of great trips. Bring earplugs if you worry you could be kept up late.

Here are some general guidelines we've set, that we ask everyone to follow:

• No firearms
• No alcohol
• No smoking around others or the games
• No animals
• No kids (under 18)
• No sore losers

The camping trips are a lot of work, but they are also a ton of fun. We ask that everyone pitch in and help the group out. The more of us helping clean up from dinner, the quicker we can get to the games or campfire.

If you tend to be a loud snorer, please try and pitch your tend further away to not disturb others around you.

With a larger group, there will inevitably be come things that don't go as planned. We will try and keep open communication with the group and ask that you do the same. If someone is doing something that some of us would prefer not keep happening, we will discretely pull you aside and discuss it and we would appreciate it if you would do the same for us. Sometimes we don't realize how we are coming across or a certain behavior upsets others - its part of the human experience, but if everyone keeps an open mind and is open to being sensitive to those around them, we should get along swimmingly.

We will add to this list as things come up that we want to everyone to be aware of. If you'd like something added to this list, please let us know in the comments and/or on the discord channel.