Annual General Meeting

Please rsvp and attend the AGM if you possibly can. We have arranged it by zoom again to make it as convenient as possible for members to attend, wherever they stay.

This is your chance to engage in the club’s democratic process deciding the club’s future direction and policies and who will run the club on your behalf.

Under AOCB, You have the opportunity to quiz club officers on any relevant matters you wish, or raise issues you would like the committee to deliberate.

Note: only current members can vote.

The agenda (with some background information on some of the motions to be discussed), the annual accounts, officers’ reports and draft minutes of the 2024 AGM were emailed directly to members on 8 February. Also re-circulated were the updated safety policy and arrangements for weekends away first circulated to members in November 2024.

Paul Harrison, club president.

Glasgow HF Outdoor Club AGM

Thursday 13 February 2025 1930 by Zoom
The Zoom link for the meeting was emailed to members on February 8.

AGENDA

1. Apologies

2. Approval of minutes of AGM 21 February 2024

3. President’s Report

4.Financial statement by Treasurer

5. Secretaries’ reports

6. Motions submitted by the committee

a. Inclusion of Equalities, Diversity and Inclusion (EDI) statement into the club’s constitution

The committee proposes clause 3.1 should be amended as follows after the reference to the Equalities Act (proposed addition in italics).

Constitution clause 3.1
“Adult membership of the Club is open to anyone aged 18 or over. No application for membership will be refused on other than reasonable grounds. In accordance with the Equality Act (2010) Scotland, there will be no discrimination on grounds of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex; sexual orientation, political or other opinion.
The club endorses Mountaineering Scotland’s Equality, Diversity and Inclusion policy as adopted at its November 2023 AGM: https://www.mountaineering.scot/about-us/business-matters/equality-policy“

Note: since this is a constitutional change, it requires a two thirds majority of the votes cast.

b. Increase in membership fees

To cover the increased cost of affiliating members to Mountaineering Scotland from 1 April this year, the committee is proposing that our membership rates should be increased to
£35 (adults),
£30 for members over 60 y, registered students or un-waged;
£51.50 for a joint adult plus youth membership.

7. Election of 2025 committee members

All those listed are willing to stand and have been duly nominated and seconded by members of the committee

Executive posts (3 years, renewable (except president post))

Ongoing, mid 3 year term, all willing to continue (do not need to be voted on)
President: Paul Harrison
Vice-President: Laura Nav
Treasurer: John Paul Marley
Secretary: Alessandra Tanno
Membership Secretary: Neil McCluskey

New Nomination
Communications Officer: Joseph Rodgers

Non-executive posts (1 year, renewable)

Renewals
Weekends Secretary: James Nimmo
Programme Coordinator: Robin Gordon
Social Secretary: Gail Baxter
Training officer Caroline Reilly

New nominations
High level walk secretary: Richard Botting
Low level walk secretary: No nomination received
Holidays secretary: Siya Gancheva
Media officer: Alex Moss
Safeguarding Officer: Caroline Reilly

Coopted posts (1 year, renewable up to 3y maximum)

Renewals
Laura Banks
Shaun Breen
Lucy McCorkell
Anne Weatherston

New nominations
Alice Nicol
Robert Reilly
Kenneth Sinclair

Non- committee posts
Renewals
Examiners of the accounts David Traynor
Alice Galletly

8. AOCB