id-ruby is a community of ruby users based in Indonesia. We're a friendly group that freely shares knowledge about the Ruby programming language, its libraries and frameworks, such as Ruby on Rails. The group meets at least once a month for talks, demos, hacks and discussions. Meetings are free and open to the public. Developers with any level of Ruby experience or any programming languages background are welcomed to participate.
HOSTING A MEETUP
Hosting a Meetup involve making a space available for Meetup attendees (with projector, screen & WiFi), and optionally, providing food & drinks.
Space Figure out exactly how many people you can hold. Typical limiting factors are seats, ventilation, bathrooms, and fire code. Then I add 33% to that number to account for no-shows. For example, if your space can hold 45 people, then I set the attendance limit to 60.
Projector & WiFi The monthly Meetups consist of 2-4 presentations and we need a projector & screen for the presenters to connect their laptops. WiFi for the attendees is highly desired. You may have to check with your system administrator to make sure you're not opening up your internal network to outsiders.
Food & Drinks This is totally optional. If you desire to sponsor food & drink, it typically costs around IDR 40k/RSVP, divided evenly between food & drink. Over the years, we've found pizza to be the best event food - no utensils required, easy to clean up, and suitable as leftover for your staff the next day. Drinks are typically non-alcoholic beverages.