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The terms of reference of the London Jazz Meetup

The "rules" of membership of the London Jazz Meetup.

Well, first off, there are few - this group is voluntary to join and I don't want to get heavy handed in laying down the law because, for one thing, the group should work best when it's organic and people don't feel pressured to do absolutely everything on offer and can get as much or as little out of it as they want. Saying that, I want this to be a well-run, exciting and go-ahead group while I'm running it, and it needs a framework which everyone can sign up to.

There is a small membership fee of £2, which you can pay by PayPal. This support the costs of the meetup, but it's also there to encourage members to commit to contributing when you sign up, so you get value from participating.

All members should complete their profile, and add a photograph. A photograph is now a requirement of new and continuing members, and will be enforced over time. It is necessary to help event organisers to recognise people who are turning up whom they might not have met before; it is also in response to an issue we've had in regards to one member. A photograph on their profile is compulsory for anyone who is an assistant organiser. Note: the site organiser reserves the right to remove anyone who does not provide a photograph or suitable image.

Where members have been inactive for twelve months - i.e. not visited the website at all - the organiser may remove them from membership or contact them to remind them to click on the website, because I want this to be a group of active members. Any member without a profile photo in the same position will be removed automatically. While there's no compulsion to go to anything, I like to think that if you've joined up to this group, you might well give it a try once in a while if something takes your fancy.

Inappropriate activity
The organiser and assistant organisers want this to be a fun group in which people feel comfortable and confident about coming to our events. The organiser reserves the right to remove at any time members who:

  • Engage in inappropriate behaviour towards an organiser or another group member (should be fairly obvious what this entails...)
  • Post inappropriate content on the website
  • Abuse the trust of an organiser or other group member in relation to any tacit or verbal agreement to purchase a ticket on someone's behalf
  • Seek to use the website, and membership of the group, for commercial or other pecuniary gain
  • Verbally or physically threaten an organiser or a member

The organiser's decision in this regard is final and binding.

Responding to meetups
Do the organiser of any meetup the courtesy of RSVP'ing if you are going - but do so even if you are not, because it's just helpful for the organiser to know long-term which members are not going to which events, because it will help perhaps in putting on events they may want to go to.

If you RSVP yes, turn up. There's nothing more frustrating then an organiser going to the trouble of organising something, then people not turning up. If you can't make it, contact the organiser of that meetup event.

If an event organiser informs the site organiser that someone has said yes but not turned up, and this happens twice more, a '3 strikes and you're out' rule operates and that member may be removed from the group (without any refund of any payment) .

Unless otherwise said so, for a gig at a venue where tickets/payment are required, it is each members' responsibility to purchase their own tickets .

Remember: membership is entirely at the discretion of the organiser. Treat the group's rules and its members with respect, and everything runs smoothly. Don't, and you may well be removed.

Organising events
At the moment, there's a hard core of members - including the site organiser - who regularly organise things. We do our best to put interesting things in, but ultimately, we will only put in events that appeal to us. If you don't like what's on offer, rather than bemoaning the fact, get in touch with the organisers and become an assistant organiser. At a minimum, all that entails is that you can put events in the calendar and organise them yourself.

So if there's a gig coming up you want to go to, why not consider putting it in the calendar. All you need to do is specify the time, date and location, give a little bit of information and - most of all - be enthusiastic and encourage others to join you.

Some basic things to follow when choosing to help out and organise a meetup for the group:

  • Your event must be jazz related. It doesn't need to be a gig (it could be a film, an exhibition etc) but for consistency it should be jazz related. If it's soul or R&B or the blues, in my opinion it doesn't belong here (but if you're keen on that, there's bound to be a related group you might want to join as well - or you may want to start one. It's also a personal thing - I'm not a huge fan of those genres.
  • The meetup is anywhere inside the M25. This is the London Jazz Meetup. Any events in the calendar outside of this area are permitted at the discretion of the site organiser.
  • If you wish to do so, you can purchase tickets in advance and ask people who respond 'yes' to your event to pay you in advance by a certain deadline - this is often the best way to secure block bookings, particularly for popular gigs. But, it is your responsibility to ensure people get payment to you - the site organiser can hold no responsibility if you pay for a ticket and someone doesn't pay you. But I'm sure the members of this group wouldn't do that! If you want to use the PayPal mechanism on the site, you can (the money goes to the site account, managed by the site organiser, but I can keep the money in escrow and transfer it to you).
  • Alternatively, you can encourage everyone to buy their own tickets independently - what you should do to ensure everyone sits together is to give your name as a booking reference, and check with the booking office that people can be sat near you.

Ticket payments
Any financial arrangements undertaken between an organiser, an assistant organiser or a group member with another group member are the sole responsibility of those two parties. The organiser of the London Jazz Meetup bears no responsibility for any issues arising from any financial or commercial transaction (cash payment, PayPal payment, purchase or tickets, promise to purchase tickets etc.) linked to any meetup organised under the auspices of the LJM, unless he himself is personally involved. The group operates on trust - any organiser or member who agrees to purchase/sell tickets for other members is duty bound to act honestly in all aspects of the transaction. Any disputes are to be resolved directly between the two parties involved, and correspondence will not be entered into by the organiser. Members who have complaints about the activities of other members in regard to any financial or ticketing arrangement are encouraged to take them up with, PayPal or other appropriate online authority.

That's it. The main rule, however, is to just HAVE FUN!

The London Jazz Meetup. Always Jazz. Always Fun. Always London.

Table of Contents

Page title Most recent update Last edited by
The terms of reference of the London Jazz Meetup April 27, 2012 9:17 AM Rob M.
About The London Jazz Meetup July 29, 2010 11:02 PM Rob M.

Membership fee

GBP2.00 one-off fee

This covers: Helps pay for the website and encourages members to commit to joining

Payment is accepted using:

  • PayPal

Refunds are not offered for this Meetup.

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