PCA Board Meeting – PCA33 Progress Review

Keep PCA33 planning on track, review progress on milestones, and address any open items from the last meeting.

Agenda:
1. Welcome and Quick Updates

• Brief check-in from Arturo
• Announcements

2. PCA33 Milestone Progress Review

• Eventbrite launch status and promotion results
• Session submission status since opening
• Sponsor engagement and handoff update
• Volunteer recruitment plan for logistics/event-day roles

3. Sponsorship and Employer Relations

• HEB in-kind catering update
• New sponsorship leads or outreach updates

4. Marketing and Communications

• Pragmatic Event promotion results and attendance forecast
• PCA33 promotional cadence for next 4 weeks
• Website updates or needs

5. Logistics Planning

• Venue coordination and setup plan
• AV, signage, catering, and registration desk assignments
• Contingency planning for day-of

6. Role Evolution and Volunteer Engagement

• Committee formation status for Logistics, Marketing, Sponsorship
• Volunteer onboarding process and documentation needs

7. Open Discussion / New Business

• Ideas or needs from board members
• Questions or roadblocks

8. Recap of Action Items and Next Steps

• Confirm owners and deadlines for any new tasks
• Confirm next meeting date