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Membership Information

SSDOMG Membership Information


This page outlines some of our policies regarding Membership, which includes our Active, RSVP and No-Show policies as well as information on Event and Annual Fees.

Being Active in the Group!

Essentially, being Active in the Group happens in the following manners. Full details are listed below.
1. Active on the Group Site on Meetup.com within 3 months.
2. Attend at least one event every 6 months or 2-3 events per year.

We ask that you stay Active in the Group and on the Group Site.
So that we can better serve our Members, we ask that you maintain an "Active" status in the Group. Just logging onto the Site and doing anything listed under #1 below will re-set your "activity" counter. Both Meetup.com and the SSDOMG considers someone to be Active who has shown activity within three (3) months. Should you become Inactive, we will attempt to contact you in order to give you the opportunity to become Active again. We may remove you w/ notice once you are inactive over 6 months. However, you may automatically be removed once you become inactive over 8 months without notice. Please be advised that if you are inactive over 6 months and unreachable via email we will remove you from the Group as we have no way to contact you. We really do want to meetup with you which is partly why we relaxed this policy in the Fall of 2009 and then again in the Winter of 2011.

New members have 4-6 months to attend an event and should maintain their Activity within 3 months. Additionally, should you remain Inactive after 6 Months you may be removed from the Group if you have not attended an event within the past 6 months. The Group Organizer reserves the right to remove Members from the Group once you have become Inactive by either of these definitions. However, we try to be flexible as this is supposed to be fun for everyone involved.

How to Stay Active in the Group
1. Participate on the Group site on Meetup.com! How?
- Update your Profile (Please answer all of the questions so we can get to know you.)
- Post on the Message Boards (This is a good way to get the ball rolling on events and to give us some ideas.)
- Vote in the Polls (This helps us determine which events to try to get on the calendar sooner rather than later.)
- RSVP to Events (This lets us know whether or not to expect you.)
- Run or Co-Organize an Event (Members are eligible to run an event once you have attended two events. A Member of the Organizer team will work with you and walk you through the process.)
- Fill out your Post-Event Survey after attending a Meetup. (This lets us know what you thought of the Meetup and will help us in planning future Meetups.)
2. Attend a Meetup Event! An RSVP is required for our events.

Attend Meetups!
- Please Attend Events or Meetups at least once every 6 months. (This is 2-3 events per calendar year.) The point is to get out and Meetup with people!
- Please attend your first event or Meetup within 3-6 months of joining. We really want to Meetup with you and know that going to the first one is always the hardest, which is why we encourage you to Meetup with us sooner rather than later.
- If you are unable to attend Meetups due to scheduling or other issues, please let the Organizers know. We do our best to make the Group responsive to the needs of all our Members.
- Please Note: Any Group Member who does not attend a Meetup within 6 months of joining may automatically be removed from the Group.


Please RSVP for Events & Meetups!

Why RSVP? This lets the Group Organizers, Event Organizer(s) and other Group Members know whether or not to expect you, as well as gauge interest in the event. Sometimes the Event Organizer makes a reservation at the venue where a Meetup is planned. Your RSVP ensures that we will be able to give the venue an accurate count of our numbers so that we can be confident that they will be able to accommodate us.

What do the RSVPs mean?
- Yes/I’m Going: I plan to be there. It is on my calendar. You can count on me to attend. I look forward to it.
- No: I am sorry but I am unable to attend this event. Please RSVP No when you are not interested in an event or cannot make it. It serves two purposes. First, it suppresses the reminder e-mails from Meetup.com, so you are not filling your inbox with junk you are not interested in. But, more importantly, it indicates that you are still active in the group. Do not attend the event if you RSVP No unless there is no maximum attendance and the event is still on the Calendar after the RSVP and Inclement Weather Deadlines. Feel free to switch your Yes or Maybe RSVP to No at any time up until the RSVP deadline - no harm done and we're sorry you can't make it. However, if you change a Yes to a No after the RSVP deadline, please try to contact the event Organizer to let them know you will not be attending.
- [i/]Please Note: If a deposit is required your Yes RSVP is even more important as we are expecting your deposit accordingly to help secure this [possible private] event for our Group. (In this case we may have you RSVP to the WaitList and then move you to a Yes RSVP once we have received the deposit or payment.)

RSVP Comments! Please feel free to include Comments in your RSVP such as the following.
- I would like to attend but have other plans.
- Looking forward to the next event.
- Looking forward to it.
- I need a ride [insert town or location].
- I can give [insert name] a ride.
- Bad day to attend (i.e. gotta work, etc.)
- Not fond of the activity/restaurant/venue
- Too far away

Talk About It!
Feel free to post Comments relevant to that particular event. Since No RSVPs do not show-up on the printout, if you are a No but may join us please note it here. This is a relatively new feature (Summer 2008), therefore, as we use this feature this section may be updated with more useful information down the road.

If you do RSVP Yes for an event or Meetup then everyone involved (from the Group Organizers to the Event Organizer(s) to the Group Members to the Venue, if applicable) is expecting you. We all know things come up last minute and plans change. We are all human and can respect that. However, we do ask that if you find you are unable to attend after submitting your Yes RSVP then please log-in to update your RSVP, call or email one of the Event Organizers, and/or call the venue (if applicable). Unless otherwise noted on the Event Page, please RSVP at least 24 hours prior to the Meetup. Otherwise, the Event Organizer(s) may not see your RSVP. Please have the common courtesy to email one of the Event Organizers within a day or two of the event to let us know why you were unable to attend.

Late Arrivals: Late arrivals are understandable and realize it usually is unexpected. If you would like to attend a Meetup but know in advance that you cannot arrive at the scheduled start time, please indicate this in your RSVP comments and/or contact the Event Organizer(s). (Allowing late arrivals is at the discretion of the Event Organizer(s) and may not be possible with all events.) If you find unexpectedly that you are going to be more than 15 minutes late please email the Event Organizer if possible and/or call the Venue (if applicable). Should you find that you have an ongoing issue in this area, please contact the Group Organizer. Please be advised the Event Organizer(s) reserves the right to wait between 10-15 minutes after the event start time before ordering food. Attendees are still able to order their drinks upon arrival or whenever they so desire.


No-Show Policy!

We usually make reservations at the venue where we are meeting and sometimes there is a minimum or maximum number of attendees. Therefore, the venue is expecting us and we are expecting you. A lot of effort goes into organizing some of our Meetups. Please extend your fellow Meetup Group Members the courtesy of making a reasonable effort to inform us if you find that you are unable to attend an event that you have RSVPed Yes to. Think of this Meetup Group as your group of friends. Please be respectful of others. We do keep track of No-Shows as we want Active Members in this Group.

A No-Show is:
- A "Yes" RSVP but you do not attend, call the venue or email the Organizers to explain within 48 hours of the Meetup.
- A "Yes" RSVP that is changed to a No after the RSVP deadline without contacting the venue and without emailing the Event Organizer to explain within 48 hours of the event.

Effective September 2012:
*If you are a No-Show for any of our Cooking Classes we will be unable to allow you to join us at future Cooking Classes. Here are several reasons why.
-We buy enough food for everyone who is a Yes RSVP at the RSVP Deadline.
-Since food costs are evenly divided among attendees the cost increases for everyone who attends.
-It is rude and disrespectful not to attend an event at someone's home without contacting them beforehand (changing your RSVP) and the host has the right to refuse attendance.

*If you are a No-Show for any other In-Home Events we will be unable to allow you to join us at a future In-Home Event (including but not limited to Cooking Classes) for at least 3-6 months.

(We also reserve the right to ask members to attend 2 restaurant events prior to attending an In-Home Event. This is up to both the Event Host and Group Organizer to determine.)

We still look forward to meeting up with you at our dining out events at restaurants.


Guest No-Shows: We welcome Guests at most Meetups. Attending events as a Guest can be a great introduction to the Group and some of our Members started out as Guests. However, Members who are bringing Guests need to RSVP for their Guest(s) too, because their numbers need to be included in the counts that we use when making reservations. Most of our In-Home Events (including Cooking Classes) do not allow Guests. Your friends are more than welcome to join our group and attend our events. This will then give them more opportunities to attend our events.

Guests are allowed 1 free No-Show. After that first free No-Show it then counts towards the Members’ No-Shows.

Fees

Meetup.com does not host our Meetup sites for free. Group Organizers are charged a fee, currently $72.00 for six months, to have their sites listed on the Main Meetup site. In addition, there are additional costs associated with running a Meetup Group including, but not limited to, time to research, organize and run Meetups, paper and ink for printing RSVP lists, sign-in sheets, etc., covering shortages on restaurant bills and deposits for private events. (We make every effort to see that these shortages do not occur.) To cover these expenses and make it practical for the Group to function, SSDOMG charges Members a nominal fee at most events. Please remember that your support through event fees allows SSDOMG to continue to run Meetups. If this nominal fee becomes a hardship please contact the Group Organizer or consider co-organizing an event with a member of the Organizer Team.

Event Fees: Unless otherwise noted, there is a $2 per person charge at each Meetup event, regardless of whether the person is a Group Member or Guest. This is payable in cash. Exact change is greatly appreciated. We do not accept bills larger than $5 for Event Fees. Annual Fees may be paid for with a $20 bill for the full year membership only, otherwise, a $10 bill is the largest we will accept. We usually use some of our Event Fees to make change. For instance, we trade 10 $1 bills for a $10 bill so we can give people $1, $2, $3 and $4 in change. Fees may vary based upon the Activity at the Group Organizer's discretion.

Annual Fees: The Organizer Team has agreed to offer our more Active Group Members the option to pre-pay their Event Fees for one calendar year. Once you have paid you will be an "Annual Member" through December 31st of that calendar year.

2012 Annual Membership Fees:
The Annual Membership Fee has dropped from $15 and $10 in 2008-2010 to $12 for the full Calendar year and $6 for the Mid-Year Membership. In addition, in 2012 we are continuing with a rolling membership, which means you can join anytime during the following dates at the rates listed.
November 2011 – May 31st, 2012 [Full Year] for $12
June 1st – September 30th, 2012 [Mid Year] for $6
(Dates are approximate and subject to change w/ notice.)

When you become a 2012 Annual Member at an event in 2012 you will not have to pay an Event Fee for that event. All Annual Fees are to be paid in cash at events.

You may pay any Member of the Organizer Team, however, the Group Organizer will oversee the tracking. All Annual Fees are to be paid by Cash or Money Order. Essentially, this is an Annual Fee payable at the beginning of the year, but we offer the ability to become an Annual Member in the middle of the Calendar Year for those who joined us after the beginning of the year. For full details please see the "Annual Memberships" page.


Summary of Active Policy and Removal from the Group:
There are very few ways to be removed from the group but here they are summarized for you. Please note, a couple are listed below but not above as they seem obvious.
1. Last Attended An Event Over 2 Years Ago
2. 4 No-Shows (w/ None Excused) w/in a 24-Month (2-Year) Period
3. Inactive in the SSDOMG Over 12 Months, Possibly 6 Months With Notice
4. You really screwed up and this could not be resolved through several conversations w/ a member(s) of the Organizer Team.
5. You continuously show-up at events without RSVPing on the Group Site.
6. You joined the Group over 6 Months Ago and have not yet attended an event.
Folks, we do WANT to MEETUP with you so take the first step and RSVP for events. Then, take that leap of faith and join us for a nice meal.

Table of Contents

Page title Most recent update Last edited by
Managing Your Meetup Emails March 4, 2012 3:45 PM Angela
Weather December 19, 2009 12:37 PM Angela
Sponsorship Info January 5, 2013 10:32 AM Angela
Membership Information July 15, 2014 1:15 PM Mike
Annual Memberships November 20, 2011 12:38 PM Angela
How To Use the Message Board June 25, 2011 10:12 AM Angela
How To Edit Your Profile December 13, 2008 6:19 PM Angela
Event Liability and Meetup.com Disclaimer August 10, 2008 10:55 AM Angela
About The South Shore Dining Out Meetup Group March 3, 2012 4:07 PM Angela

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