HOW TO SCHEDULE AN EVENT

Here are the steps for posting an Event Listing for our Calendar, if you want any help with it just get in touch with me to work with you on it.  I will try to keep my eyes out for new events and when your event is posted I will make you the "Host" and give you control of it.  If a couple of days go by and you have not gotten a special notice that you are the "Host" then try to contact me but if you are unable to get in touch with me then try Shelley but always go to me First.  My work email address is probably the best one to use during the week: [address removed]. 

If anyone wants a copy of these directions I can always email them to you.

                           David

Things to think about beforehand:
1. A brief description of the event of what your trip and where it is taking place. Take a look at my sample listing down below and use whatever style works best for you but try to include the information about where, when and why that I have put together for mine.
2. Come up with an address and zip code are needed for the event to post in Meetup.
3. Choose a Date and Time you want to have it and keep in mind a 2nd choice in case the date you wanted is already taken.
4. Think of any special RSVP messages that you have: “you can reach me at[masked] any night before 9”, etc
5. Try to pick some place at your event’s site where people can gather at and wait to head out.
6. Explore any costs and rental options.


THESE ARE THE STEPS FOR POSTING AN EVENT

Go to our Meetup site look over on the left side of the screen for our Meetup calendar and look for the link to schedule the event: “+ SCHEDULE A NEW MEETUP” that will bring you to the page to schedule your event

BOX 1: Is for the title of the event and should include the general location 

BOX 2: This is for the description of the Event and any special items people should be aware of.

• What the event is all about and a description of where it is being held (you could put a link to the location’s website it there is one so people can take a look at it). Make note of any plans for activates during the event (a lunch, a special stop or site and any plans for after kayaking, and include what to expect for the timeframe/distance and if there are any special challenges.
• Any special messages about how to contact the Event’s host before the event, and on the day of it
• Where to meet at the Event (i.e. the boat shed, in the parking lot, on the dock etc) and how to find you there.
• Any costs and rental options


Example for Box 2:
EVENT: Explore the River on a leisurely part of the Charles that great views of the Boston skyline from the beautiful Nahanton Park in Newton. We’re going to stop for some lunch at a bridge about halfway up and there are plans are to go out after kayaking for some pizza before heading home. Parking is free. Figure on about 4 hrs of kayaking
HOST: David G and you can call him at:[masked] and if you decide you cannot come at the last minute use my cell number to call on the day of the event so we will know not to wait for you.

RSVP: By Tuesday the 21st and you can call[masked] any night before 10:00, try to include a cell phone number for contact on the day 27th. 
MEET: At 11:00 in the park by Charles River Canoe and kayak’s boathouse and look for David with a red Mount Gay Rum cap.
COST: Single Kayak: $16/hr or $60/day; Double: $18/hr or $72 and there is no charge for launching your own boat.


SELECT A DATE AND TIME: The 1st box on that line brings you to our calander to select a date and the time to meet.

LOCATION: Meetup asks for Title of the location (Foote Brothers) and often times Meetup will attempt to find a location based on its title and then give you an option to choose from a list of possibilities and that includes addresses. Otherwise you need to fill in the title and address for your event and needs a zip code in order to post.
Be prepared to answer a question “How you will find me here” (i.e. look for someone with a Burgundy sweater and Kelly green kayak)

CLICK ON THE LINK TO SCHEDULE THIS MEETUP: That will schedule the event and a message should go out to everyone within 10 minutes