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Waiting lists

From: Keith F.
Sent on: Friday, February 3, 2012 11:45 AM

Since we get new members all the time, it seems like a good idea to explain waiting lists occasionally.

There are two kinds of waiting lists, manual and automatic.

With automatic, when a spot opens the person longest on the waiting list is moved up automatically.  Note that if it's only one spot, which is usually the case, a person with guests will not move up.

I can't speak for other organizers but I do not use this option for this reason:  I found that a very high per cent of the people who were moved up automatically never showed up.  My assumption is they made other plans but did not remove themselves from the waiting list.

With the manual method, when a spot opens up an email is sent to everyone on the waiting list.  You must respond to change your rsvp and it's first come first serve.  A bit unfair but if everyone was considerate and removed themselves from the waiting list after plans change, then the automatic system would work well.

One note:  some of the organizers, myself included will remove people who have a history of not showing up, from the yes list of a full event.  So even if your signed up for an event which is unlimited do your best to update your rsvp if you can't make it.  I have attended hundreds of events with various meetup groups and have yet to "no show".  Consider two things.  One if the event is limited, you have taken up a spot, needlessly, that someone else would have gladly used.  Two, organizers are volunteers who commit to being there and giving their time for your benefit.  On the rare occasions when an organizer can't make it, it seems to me that they have always managed to cancel the event, not just fail to show up.  Show them the same courtesy.

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