Live Problem-Solving for AI + SOPs + Scaling Operations

📍 Location: Venture X LoDo — 1800 Wazee St., Suite 300, Denver

📅 Date & Time: May 21, 2025 from 4:30 PM – 6:30 PM

🎟 Format: Interactive roundtable (hot seat, live demo, expert insights)

This Month’s Challenge: SOPs That Actually Get Used
Most SOPs are either ignored, outdated, or burdensome. But when done right, they’re the infrastructure of scale. So here’s the question we’re tackling:

How do you get your team to actually create and use Standard Operating Procedures (SOPs) — without overburdening them or yourself?

How it Works

1️⃣ The Hot Seat 🔥

Rodrigo Fuentes will share the real-world challenge: building usable SOPs from team-recorded workflows and AI-generated drafts. We'll walk through the process — including custom GPTs that convert screen recordings into timestamped SOPs in Google Docs — and what’s still not working.

2️⃣ Expert Insights

We’ll break down the challenge with two expert perspectives:

• John (JC) Lightcap, MBA PMP brings an operational lens grounded in his experience building systems at NATO, Wells Fargo, and high-growth companies. He’ll explore how SOPs can serve as high-leverage tools for owner enablement and team independence.
• Alex Kuklinski, founder of fyi.io, will demo how teams are using video + fyiio’s tech to make updatable, scalable SOPs from visual content — turning “how-to” moments into permanent, shareable knowledge.

3️⃣ Facilitated Discussion

We’ll challenge assumptions, pressure-test ideas, and uncover frameworks that work. No fluff. No slides. Just real talk.

4️⃣ Audience Q&A

Attendees can ask questions so we can all learn from each other. Bring your specific pain points or just take notes and learn.

We’ll Dig Into

• When an SOP is helpful and when it's overkill
• The art of documenting “just enough” without bogging down
• Templates, tools, and AI workflows that keep SOPs fresh and relevant
• Strategies for team adoption (vs. SOPs gathering digital dust)
• How to turn screen recordings and tribal knowledge into scalable documentation

Who Should Attend?

• Ops leaders (Sales, Marketing, People, RevOps) aiming to scale without chaos
• Founders and execs seeking structure that empowers teams
• AI/automation consultants building internal playbooks
• Anyone struggling to make SOPs that people actually use

Our Promise To You

• No sales pitches
• No theoretical fluff
• Just real operators solving real problems

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Interested in presenting a challenge or participating as an expert?
DM Thea Zimnicki to setup a discovery call.