Cauldron 33 : Osmosis 3 : A Quarterly Review and Rekindling!

Dear Immortals,

As a practice of our group, we meet up every 3 months for a quarterly review and also to bond with the regular members.

However, this meet would be special as we would be initiating volunteers into various activities of the group to make it grow.

Over the period of one year since the formation of the group, I have been solely organizing the meets with a lot of support in the background from a few members. However the group went into inactivity mode whenever I was busy with my involvement in other activities and the momentum of the group was lost and took a long time to come back to the same high.

Hence, to keep the fire burning and Cauldrons boiling, its time for all the members to come forward and take up a few roles and responsibilities, so that we can take our group to a higher level of vibrant activity.

The roles mentioned below apply to both Adult & Junior divisions. Hence if you have/know kids who would be interested in such activities, please inform them and encourage them to join in and take up these roles.

Secretary & Joint Secretary

The role of this member/s would be to maintain records of all our meets which would include the minutes of the meet. The member would also assist other organizers in scheduling meets and over all smooth flow of calendar events.

WebMaster&Assistant WebMaster

The role of this member/s would be managing the online presence of the group. This includes site management, moderating, announcements and messages management, search engine optimization, online social networking, communication channels management and blog maintenance. The Web Master shall overlook all the above activities. Members can choose to carry selected tasks from the list.

PR Incharge

The role of this member/s would be to be the face of the club in the media. This includes being a media contact point of the club and performing all communications with the media. The PR Incharge would also look into event management and sponsorships.

Treasurer

The role of this member/s would be to maintain a record of the state of group’s finances. This includes planning, implementation and collection of funds.

Membership Incharge/Assistant Membership Incharge

The role of this member/s would be to be the point of contact and interaction for all the members. This includes welcoming new members, regular interaction and maintaining statistics on attendance, member interests and group concerns.

Creative Activities Incharge/Assistant Creative Activities Incharge

The role of this member/s would be to be the catalyst for creative activities in the group. This includes organizing various workshops, encouraging members to come up with creative works and maintain a database of all the groups’ creative work and maintaining the quarterly digest of the group.

Literary Incharge

The role of this member/s would be to be the central repository of all literary activities of the group. This would include maintaining a database of the Groups Literary Info (Books/Authors/Genres Discussed), External Literary Info (Famous/New/Potential writings) and The Online Book Sharing Management.

Cultural Activities Incharge

The role of this member/s would be to plan with, initiate and assist the following members and be a part of their activities:

Dramatics/Theatre Incharge

This member would take care of all activities related to theatre/drama including hosting/training plays/playwriting, workshops and interaction, invitations and communication with other theatre groups and activities around the city.

External Events Incharge

This member would find out, inform and collaborate with regards to all events happening around the city and will also maintain a database, member activity details and reviews of the event.

Social/Environmental/Cultural Causes Incharge

This member would organize related meets, encourage members to take part and inform about related activities all around.

Arts/Craft/Hobbies Incharge

The role of this member/s would be to organize related meets/workshops/events, encourage members to take up and practice and inform about related events all around.

Diverse Knowledge Streams Incharge

The role of this member/s would be to introduce activities and events to get the members interested and involved in diverse streams of knowledge other than literature and art (ex. science, mathematics, philosophy etc.) and help they gain knowledge and experience.

Multi-lingual/Multi-National/Multi-Cultural Awareness Activities Incharge

The role of this member/s would be to take up all creative, intellectual and literary works in all Multi-lingual/Multi-National/Multi-Cultural streams and organize events/meets concerned with them, encourage members diverse skills, and maintain info on related group and external activities.

Personality Development Activities Incharge

The role of this member/s would be to organize related meets, encourage members to take part and inform about related activities all around.

Fun Activities Incharge

The role of this member/s would be to involve the members in various activities which would help in building better bonds between the group members, provide a relaxation and a break from mental stress and also help in exercising the brain having fun. (Ex: Board Games/Interactive Games/puzzles/Quiz/Crossword/Sudoku etc., Trivia & Tit Bits, Group Bonding Activities etc.)

For the Juniors, the same roles apply; however there shall also be an additional Adult Incharge under each role to help the Junior Organizers.

Looking forward to see you there and joining in as a more integral, supportive & active part of LICH

I request all our members to do the following without fail, as it would help our group to organize the meet ups in a better way:
...to promptly RSVP for a meet as to whether they would be coming or not and the role interested in taking
...if not, the reason for their absence (topic not interesting, some other work or any other reason)
...to answer the questions asked at the time of RSVP without fail.
...any ideas/suggestions for the current meet up which can be implemented for the scheduled meet
...all those who attended, to give a detailed feed back on the meet up immediately, with suggestions and ideas for improvement
...those who RSVP yes and did not turn up, the reason for their absence

Try and answer at least some of the questions if not all as "yes"...even if it is a "no" right now...try and turn it into a "yes" before the meet up...

Try and make it to the meet on time...so that it doesn't disrupt the ongoing meet and also doesn't affect the planned structure of the meet...

Be a patient good listener in the bounds of the topic, with an understanding, supportive and appreciative approach towards other members during the meets...building a platform for a healthy, sensible and more productive interaction...

Invitations:
One of the basic reasons of having our club is to enjoy the company of like minded people doing activities which we enjoy the most...hence now on all literary, intellectual and cultural events happening around the city is another opportunity for our members to experience as well as bond...and it shall be listed on our site as a meet up to attend. I request all the members to put up the links to any such events across our city in the section (Vista) provided for the same in our discussion boards and the event shall be scheduled as a meet up.https://www.meetup.com/LICH-HYD/messages/boards/forum/1275586

Using the ideas utility on LICH meet up site:
I request all to make use of the Ideas utility on the meet up site...to suggest, support and initiate eventshttps://www.meetup.com/LICH-HYD/ideas/

Connecting on twitter, facebook and Google etc:
There are quite a few social networking utilities like facebook, twitter and Google applications which can help us communicate and organize in a better way:
http://twitter.com/LICHHYD
http://labs.google.co.in/smschannels/subscribe/LICH-HYD
http://groups.google.com/group/LICH-HYD
http://www.facebook.com/group.php?gid=244615893290

Our Blogs:
http://lich-hyd.blogspot.com/

https://www.meetup.com/LICH-HYD/

I request all our members to join in through the above links, so that we can communicate more efficiently.

Looking forward to seeing you all both online and offline...with more active participation, zeal and contributions.

Keku:)!
9246112461

RSVP to this Meetup:
https://www.meetup.com/LICH-HYD/events/16603037/