Sarasota Over 50 Meetup Group

This is an over 50 social group getting out and enjoying life. Singles and couples are both welcome to attend. Our purpose is to make new friends, have adventures and do fun things together in the area. Going to dinner, happy hour, dancing, movies, coffee, live music, wine tastings, day trips, bicycling the list is endless.

Welcome to the group.

If you'd like to be a organizer for our group, please message Nick (leadership team)

LEGAL DISCLAIMER AND LIABILITY POLICY:
By joining this group, RSVPing to events, and attending events, you are confirming that you have read, understand, accept and are legally bound by the following:

1. Sarasota-Over-50-Meetup-Group is a meetup group. Attending events or trips is voluntary by you as a member. Participation in any activity with us by you is at your own risk. You assume the risk for any guest you bring, adult or minor.

2. By joining Sarasota-Over-50-Meetup-Group as a member you agree to indemnify and hold harmless the group, it's organizers, co-organizers, assistant organizers, event hosts, other members and guests from all claims or liability of every type (including court costs and legal fees) for injury or death to any person or for damage to property, loss of personal property or any other wrongful act arising out of or relating to your participation as a member. This agreement applies to you and to other persons who may accompany you in these endeavors, adult or minor.

3. You also agree to hold the organizers as well as other group members harmless. By participating voluntarily in the group, you expressly waive any and all such claims against each and every other member and their guests in the group, including without limitation any and all claims against the group organizers, co-organizers, assistant organizers, and event hosts.

4. Any social events or trips that Sarasota-Over-50-Meetup-Group sponsors, holds or provides information about will fall also under the same Disclaimer and Liability guidelines listed above.

Organizers Guildlines

Below are suggested Organizer Guidelines to follow for your events. We welcome your
feedback on these guidelines.
1. First, have the best time ever.
2. We normally host meetups in four areas (Bradenton, Sarasota, Venice and Englewood), we
don’t want to post the same type of event in the same area on the same day, different
events in the same area and on the same day are okay. If you have any doubt when posting
a similar type of event and another organizer has already posted one, please reach out to
the other organizer. The organizer who posted first event has the final say on “Go” or “No
Go” for your event.
3. We do not schedule meetup events in any of our areas when we hold our Rafferty
scheduled Friday Meetups.
4. We want to make sure people can find us. Please add a “How to Find Us Section” to each
of your meetups. For example: Look for our smiley face signs & meet us at an exact
location at a specific time(s). Please use our smiley face signs and flags to let members
know where you are at. You can get smiley face sings and flags from DJ and Keith. Or ask
Nick.
5. Please greet new members. Request help for this with other event hosts, organizers, or
members.
6. We always have a home base (tables, area for chairs, location, etc.) for every meetup.
7. It is very important that if you are organizing a large event/festival, you need to figure out
in advance a meeting location and/or home base, a place to regroup and provide that
information in your event post
8. We strongly discourage talking about politics, religion or COVID or vaccines. We strongly
discourage wearing political apparel, if you hear or see this at this at your meet up, please
let your attendees know they can take it off-line away from our reserve areas and please
discontinue wearing political apparel to our meetups.
9. We put our Meetup signs up for all events. You may need smiley face flags for crowded
festivals. We provide meetup signs and flags to all organizers. Please reach out to DJ and
she can provide you with the signs.
10. Please contact the venue manager when bringing a large group (over 15)
11. Plan for 50 to 60% show rate. 100 Attendees RSVP. Please tell venue expecting 50 to 60
attendees.
12. Provide lower estimate to venue. For example, 100 people RSVP. Tell venue that will have
between 50 to 60.
13. For any type of dance meetup (estimate, 3 people for every seat when reserving tables).
For example, if 100 people RSVP, request 20 to 25 seats. Try to verify there is an area that
people can stand around our tables.
14. Confirm the parking availability for every event
15. We gently ask people to keep their RSVPs updated for non-dinner events
16. Dinner events. Try to plan for a 15% no show rate.
17. If a bill has not been paid by a member, if you can, please pay the outstanding tab and let
Nick know and he will send you the money the next day. Or let the venue know, we will
reach out the next day and pay them. We guarantee all our member tabs get paid that day
or the next day.
18. Follow up with venue to thank them, confirm they were happy with our group, solicit
feedback and any improvements we can make.
19. If applicable, please mention in your Meetup write up or comments. “Please order a bite to
eat, a drink and leave a great tip”.
20. Approval is needed for any new charity or fundraising event. Nick is our focal point.
21. We have a Zero tolerance policy. Please let Nick and our HR Team know if you run into any
problems with attendees.
22. We value your thoughts (additions, subtractions to these guidelines). Please let us know if
you have any suggestions.